Publication Scheme Freedom of Information

Information to be published

Class1: Who we are and what we do (Organisational information, structures, locations and contacts). 

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

All information in this class available free on the web site, by email or hard copy

Who's who on the Council and its Committees

Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Location of main Council office and accessibility details

Staffing structure

Class 2: What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

All information available as hard copy cost 10p per black and white copy, 20p for colour. 

*Also available free by email

Current and previous financial year as a minimum

Annual return form and report by auditor

Finalised budget

Precept

Borrowing Approval letter

Financial Standing Orders and Regulations*

Grants given and received*

List of current contracts awarded and value of contract*

Members' allowances and expenses*

Class 3: What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)

All information in this class available as hard copy cost 10p per black and white copy, 20p for colour or free on the web site.

* Also available free by email

Annual Report to Parish or Community Meeting *(current and previous year as a minimum)

Quality status

Class 4: How we make decisions (Decision making processes and records of decisions)

Current and previous council year as a minimum

All information in this class available as hard copy cost 10p per black and white copy, 20p for colour or free on the web site or by email

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Agendas of meetings (as above)

Minutes of meetings (as above). NB  this will exclude information that is properly regarded as private to the meeting.

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Responses to consultation papers

Responses to planning applications

Bye-laws

Class 5: Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

All information in this class available as hard copy cost 10p per black and white copy, 20p for colour. Also available free by email

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies) 

Policies and procedures for handling requests for information

Information security policy

Records management policies (records retention, destruction and archive)

Data protection policies 

Schedule of charges )for the publication of information)

Class 6 Lists and Registers

All information in this class available for viewing only.

* Also available free by email

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Assets Register*

Register of members' interests

Register of gifts and hospitality

Class 7: The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

All information in this class available as hard copy cost maximum 10p per black and white copy, 20p for colour

Community centres and village halls

Parks, playing fields and recreational facilities

Seating, litter bins, clocks, memorials and lighting

Bus shelters

Agency agreements

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact the Town Clerk: Diane Holmes, St Margaret's Hall, St Margaret's Street, Bradford on Avon BA15 1DE

Telephone: 01225 864240